FITNESS BUSINESS ARTICLES
Employer's Role in Verifying Employment
Paperwork. Nobody likes it, but everyone has to do it. Documentation on a new hire can be the most cumbersome, but is an absolute must. Detailed paperwork not only allows the new employee to collect a paycheck and be eligible for fringe benefits, it protects you, the employer.
Take for example the required I-9 form. Failure by the employer to properly document all new employees and their legal ability to work can result in major fines and penalties.
I-9 Forms must be fully completed and signed on the day the employee begins work. It is important to note that even though the employee completes Section 1, the employer can still be liable for any violations or omissions. Therefore, it is important that the employer thoroughly check the document and supporting legal documents provided by the employee.
The employer must review original verification documents presented by the employee and complete Section 2 of the I-9 form within the first three days of hire. Even if the individual is hired for 3 days or less, the entire form must be completed. In this case, you need to complete it at the time the employee begins work.
What should I do if the person I hire is unable to provide the required documents within 3 business days of the date employment begins?
What happens if I properly complete a Form I-9 and INS discovers that my employee is not actually authorized to work?
Can I fire an employee who fails to produce the required documents within 3 business days?
The employer's first time penalties range from $100 - $3,000 depending upon the nature of the offense. Companies which engage in a pattern or practice of knowingly hiring unauthorized workers may face fines of up to $3,000 per employee and/or six months' imprisonment.
Your safest bet is to always remain proactive in completing the necessary forms and to verify all supporting documents promptly.
Tom Perkins is eFitnessTracker's Business Coach, a business solutions coach and a certified personal trainer who leads fitness professionals to profitability.